Online Productivity Tools

Published on 15th August 2017. Written by Ben



Work has changed a lot over the past decade. The arrival of high speed internet, the rapid rise of smart devices and the growth of cloud computing has made it easier than ever for people across the world to work together and boost their productivity.

However, the emergence of this new working world has presented challenges of its own. Specifically, how can businesses and individuals make the most of the benefits of our connected world without suffering from problems like communication break down or file size limits?

The answer for the most part is to use online productivity tools to keep projects and teams on track. But which ones are the most useful and how can your business make the most of them?

Here are a few of the tools we use at Moov2 to keep ourselves productive that we think you might enjoy.


Slack 

Slack logo

Slack is the best group messaging chat app on the market. Once you’ve set up an account for your business, you can message people individually, in groups or through communal chart rooms called channels to discuss whatever you’re working on.

The biggest feature in Slack’s favour is the way it naturally streamlines communication amongst teams. It’s instant messaging focus increases conversation, encouraging people to ping status updates or thoughts that they might not venture in an email or face to face chat.

Additionally, the opportunity to converse one to one or in groups helps give it multiple uses as a private and open communication tool. This means you can deal clients into your Slack channel, having them chat with you while discussing other things with your team.

Furthermore, Slack fits in smartly with other productivity tools. It can be integrated with a number of other services easily, helping you tie all your work software together. And as you’ll only incur a cost to use it after reaching a certain number of messages, it’s easy to benefit from Slack before you have to cough up any cash.

Check out Slack


Trello

Trello logo

Project managers across the world over seem to love Trello and for good reason. It’s a versatile and easy to understand project management tool that your whole team can be tagged into.

If you’ve never used it before, Trello essentially acts as a digital pinboard. You create a “board” for your team, write a virtual to do list on cards, assign team members to them and get them to move things along as they go.

The concept behind it is super understandable then. But Trello’s versatility comes from the fact that you can set it up to work on it however you want. While each board comes with a generic set up, a savvy manager will be able to mimic their company’s work flow easily and use its myriad options – such as card deadlines and commenting systems – to chivvy things along.

In short, Trello is a smart way to make company to do lists work and to help keep everyone on track.

Check out Trello


InVision

InVision logo

One of the reasons we love Trello is that it’s a great way to see projects working at a strategic level. But what happens when you need to think about visualising projects and sharing your work with clients.

Answer: you use InVision. The tool allows you to share visual designs and prototypes with a client directly. Rather than sending files through other sources and communicating there, InVision ensures everyone sees and can comment on the latest designs from the web app.

This is great for a number of reasons. First, clients can see the way a project looks and understand how it flows without needing to be in our office. This speeds up the feedback process, while also making sure everyone is happy with the work.

Second, it also helps us to make sure that everyone is looking at the right version of a project. InVision always features the most recently updated iteration of a prototyped site, meaning that there is no confusion caused by sending designs over emails. This is really handy, as it means we’re all on the same (web) page.

Check out InVision


Google Drive

"Google

There are a number of different companies providing cloud saving and archiving technologies out there. Microsoft and Amazon have their own services, while Dropbox remains an excellent option for companies needing vast amounts of storage from a company who knows the field inside out.

But if were to tip one service, we would opt for Google Drive. Partially, it’s down to the fact that it does offer an easy way to upload, organise and share files with different people from across a team or companies. This makes it much easier for everyone to work on the fly, boosting overall productivity.

Mostly though, Google Drive’s strength is down to how it fits with the rest of Google’s suite of online tools. With the likes of Google Docs helping to make every document easy to edit and with Drive accessible through Google’s work plans – which also support email hosting and other valuable functions – it’s the ideal multi-purpose tool for an online business.

Check out Google Drive


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